Step 1
Win the job
Start with a clear quote, estimate, bid, or proposal so the client sees the scope, price, and timing.
Recommended form: Auto Repair Quote
Built around how your business works
Auto repair shop paperwork with vehicle fields built in
Write one repair estimate and you've started the whole paperwork trail for that job. VIN, mileage, parts with codes, labor, and customer authorization flow from estimate into work order and invoice — one entry, one source of truth.
- No signup to try
- No credit card
- PDF in 2 minutes
Paperwork built for trade and service businesses — from first quote to final invoice. $99/year after your free month, one plan, no per-seat billing. Works alongside your existing CRM, dispatching, and accounting tools.
$99 per year after your free month · No credit card · One plan, no per-seat · Cancel anytime
Common jobs we help you document
Use guided paperwork for the jobs you quote, run, and close every week.
- Diagnostics and troubleshooting
- Brake jobs
- Routine service and maintenance
- Engine and cooling repairs
- Vehicle inspections
Recommended mechanic forms
Start with the document you need now, then reuse the same customer, site, scope, and pricing across the rest.
Mechanic paperwork
Auto Repair Quote
Auto Repair Order
Auto Inspection Report
Auto Repair Contract
Repair Authorization
General documents
Invoice
Receipt
Warranty
Sample document
Automotive Repair Quote
Pre-filled company details
Totals computed automatically
Print-ready, send to clients
Why this fits mechanics
- VIN, mileage, make/model/year fields on every form — no retyping vehicle info
- Parts pricing with markup, labor hours at flat-rate or hourly, and shop supply fees
- Multi-point inspection report covering brakes, suspension, fluids, tires, and drivetrain
- Repair authorization form so customers sign off before you start turning wrenches
- Contract templates for fleet maintenance and long-term service agreements
Covers documentation for diagnostics, customer authorization, parts sourcing, and warranty repairs.
From quote to change order to invoice
A simple paperwork flow for clear scope, cleaner approvals, and faster payment.
Step 2
Run the work
Turn the approved job into work orders, contracts, reports, and crew paperwork without retyping the same details.
Recommended form: Auto Repair Order
Step 3
Handle changes
If scope or price changes, document it before extra work continues so everyone stays aligned.
Step 4
Finish and get paid
Close the job with the final bill and supporting paperwork so you can get paid with less back-and-forth.
Recommended form: Invoice
Frequently asked questions
What paperwork does an auto repair shop need?
A repair quote for the customer, a work order for the technician, a repair authorization before starting, and an invoice when the job is done. Add inspection reports for multi-point checks.
Can I include VIN and mileage on every document?
Yes. All automotive forms start with vehicle identification fields including VIN, mileage, make, model, year, and license plate.
Does the quote handle parts markup and shop supplies?
Yes. List parts with cost and markup, labor at flat-rate or hourly, plus shop supply and environmental fees as separate line items.
Can I get the customer to approve repairs before starting?
Yes. The Repair Authorization form documents the estimated cost and gets the customer's signature before work begins.
Is it really free to try without signing up?
Yes. Open any document, fill the guided form, and download the PDF with no account required. Create an account only when you want to save jobs and reuse details across the paperwork flow.
Will the paperwork look professional enough to send to customers or GCs?
Yes. Every document generates as a clean, send-ready PDF with consistent formatting. Download the sample on the page to see the exact layout before you commit.
Do I need to replace my CRM, dispatching, or accounting software?
No. documentorium is the paperwork layer only. Keep the scheduling, CRM, dispatch, and accounting tools that already work for your business.
Pick the paperwork you need
Try the form, download the PDF, and start free when you want to save history and reuse details across the rest of the job.
Browse other trades and services
See how nearby trades and services handle the same quote-to-invoice paperwork.
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