Inspection Report

Record the inspected area, observed conditions, photos, findings, follow-up actions, and sign-off in a clear PDF report.

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Complete and download the PDF before creating an account

Preview of Inspection Report

When to use and what to include

Record inspection findings in the guided form, then generate a clear PDF report. Identify the property or system inspected, observations, supporting photos, deficiencies, recommended action, and the inspector's sign-off.

What to include

  • Property address, inspection date, inspector name, and the specific system or area inspected (e.g., roof, HVAC, plumbing rough-in).
  • Photographic evidence section with labeled photos tied to each deficiency or notable condition found.
  • Detailed findings for each failed item: location, description of the deficiency, severity rating, and recommended corrective action.
  • Overall disposition (approved, conditionally approved, or failed) with inspector signature, date, and re-inspection requirements if applicable.

Common questions

Can I save this Inspection Report for re-inspections and audits?
Yes. With an account, save it so future inspections can compare findings and close out outstanding items.
Can I export this Inspection Report as a formal PDF record?
Yes. Download a clean PDF ready to share with clients or keep in your job files.
Should I use a separate inspection report for each trade?
Usually. Separate reports keep each inspected system, findings, photos, corrective actions, and sign-off clear. Follow any format required by the customer or authority.
Who gets a copy of the inspection report?
Share it with the customer and any project party named in the inspection process, and keep a copy with the job record. If an authority is involved, follow that authority's submission and retention requirements.
How does an inspection report help the customer?
It gives the customer a dated record of the conditions observed, supporting photos, recommended follow-up, and the inspector's sign-off. It should distinguish observations from work that still needs separate approval.