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Catering quotes, proposals, and contracts from menu to deposit

Record menu items, guest count, dietary needs, staffing, rentals, deposits, venue logistics, and service times. With an account, reuse the event details across quotes, proposals, contracts, work orders, and invoices.

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Estimates, work orders, reports, invoices, and other job documents for trade and service businesses. Download your first PDF before creating an account; the account includes 30 free days, then annual access to every document is $99 if you choose to subscribe.

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Common jobs

Choose a guided form for the work you quote, complete, document, and bill.

Wedding catering
Corporate lunches
Private parties
Drop-off catering orders
Recurring event service

Catering Quote

Pre-filled company details Totals computed automatically Ready to print or send

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Why this fits caterers

Event detail fields for guest count, venue, service style, and dietary requirements
Menu scope sections with per-item pricing, staffing needs, and equipment rental
Proposal format for presenting event packages with options and add-ons
Contract templates with deposits, cancellation policies, service details, and customer approvals
Quote structure that separates food, labor, rentals, and service fees

Covers documentation for event proposals, menu pricing, deposit agreements, and day-of execution records.

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From quote to job closeout

With an account, carry the same customer, site, scope, and pricing details through every document from quote to closeout.

Step 1

Send the quote

Give the customer a clear scope, price, and schedule in an estimate, bid, or proposal.

Prepare the work

Reuse the approved quote details from your account in a work order, contract, or service report.

Record changes

If the scope, price, or schedule changes, record the change and customer approval before work continues.

Close the job

Finish with the service report, closeout document, and invoice the job requires.

Frequently asked questions

What documents does a caterer need for each event?

A quote or proposal for the client, a contract locking in menu, headcount, and payment terms, and an invoice after the event. Larger events benefit from a detailed scope attachment.

Can I include menu breakdowns and per-head pricing?

Yes. Catering forms support itemized menu sections with per-guest pricing, staffing costs, and rental line items.

Do the contracts cover deposits and cancellation terms?

Yes. The catering contract includes sections for the deposit schedule, cancellation policy, menu and service details, staffing, rentals, and customer approval.

Can I handle events with dietary restrictions and tiered packages?

Yes. Menu sections support dietary tags (vegan, gluten-free, allergen-free), per-guest pricing variations, and tiered packages with base menu plus optional add-ons.

How do I create my first document?

Choose a document, complete the guided form, and download the PDF. You can finish those steps before creating an account; the account adds saved jobs and reusable details.

What will the customer-facing document look like?

Each guided form generates a clean, consistently formatted PDF ready to send. Open the sample on the page to see its structure before you start.

How do I keep a job's documents easy to find?

Save estimates, work orders, and reports in your account, find them in history, and reuse customer and job details.

Choose the document you need

Complete the guided form and download the PDF before creating an account. An account then adds saved jobs and reusable details.

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See the documents used by related trades and service businesses.