Built around how your business works

Facilities work orders, inspections, and vendor paperwork

Buildings, service frequency, scope per visit, access protocols, vendor contacts — facilities paperwork built around recurring service. Use guided forms for inspections, preventive maintenance, repairs, and vendor work, then reuse the same details across every document.

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  • PDF in 2 minutes

Paperwork built for trade and service businesses — from first quote to final invoice. $99/year after your free month, one plan, no per-seat billing. Works alongside your existing CRM, dispatching, and accounting tools.

$99 per year after your free month · No credit card · One plan, no per-seat · Cancel anytime

Common jobs we help you document

Use guided paperwork for the jobs you quote, run, and close every week.

  • Building inspections
  • Preventive maintenance rounds
  • Repair coordination
  • Site issue reports
  • Vendor work requests

Recommended facilities professional forms

Start with the document you need now, then reuse the same customer, site, scope, and pricing across the rest.

Facilities professional paperwork

Facilities Work Order
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Facilities Inspection Report
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Facilities Contract
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Facilities Quote / Estimate
Start yours →
Facilities Proposal
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General documents

Invoice
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Receipt
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Change Order
Start yours →

Sample document

Facilities Work Order

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Facilities Work Order
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Why this fits facilities professionals

  • Work order fields for location, building system, priority level, and assigned technician
  • Inspection report covering HVAC, electrical, plumbing, fire safety, and structural systems
  • Contract templates for ongoing maintenance agreements with SLA response times
  • Proposal format for capital improvement projects with phased scope and budgeting
  • Quote structure for reactive repairs, preventive maintenance, and tenant improvement work

Covers documentation for building maintenance, system inspections, tenant requests, and vendor service agreements.

Generate your work order →

From quote to change order to invoice

A simple paperwork flow for clear scope, cleaner approvals, and faster payment.

Step 1

Win the job

Start with a clear quote, estimate, bid, or proposal so the client sees the scope, price, and timing.

Recommended form: Facilities Quote / Estimate

Step 2

Run the work

Turn the approved job into work orders, contracts, reports, and crew paperwork without retyping the same details.

Recommended form: Facilities Work Order

Step 3

Handle changes

If scope or price changes, document it before extra work continues so everyone stays aligned.

Recommended form: Change Order

Step 4

Finish and get paid

Close the job with the final bill and supporting paperwork so you can get paid with less back-and-forth.

Recommended form: Invoice

Frequently asked questions

What documents does a facilities manager need?

Work orders for maintenance requests, inspection reports for building system checks, contracts for vendor agreements, and quotes for reactive and capital improvement work.

Can I track priority and assignment for work orders?

Yes. Facilities work orders include priority level, assigned technician, building/floor/unit location, and completion status fields.

Do the inspection reports cover multiple building systems?

Yes. Inspection forms support HVAC, electrical, plumbing, fire/life safety, and structural system checks in a single report.

Can I generate reports for multiple buildings in a portfolio?

Yes. Each report is saved separately with building, floor, and unit identifiers, so you can track work across a full portfolio and compile summaries by property or vendor.

Is it really free to try without signing up?

Yes. Open any document, fill the guided form, and download the PDF with no account required. Create an account only when you want to save jobs and reuse details across the paperwork flow.

Will the paperwork look professional enough to send to customers or GCs?

Yes. Every document generates as a clean, send-ready PDF with consistent formatting. Download the sample on the page to see the exact layout before you commit.

Do I need to replace my CRM, dispatching, or accounting software?

No. documentorium is the paperwork layer only. Keep the scheduling, CRM, dispatch, and accounting tools that already work for your business.

Pick the paperwork you need

Try the form, download the PDF, and start free when you want to save history and reuse details across the rest of the job.

Generate your first work order
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