Facilities Contract
Record the agreed services, responsibilities, payment milestones, change process, acceptance conditions, and signatures. Covers maintenance and inspection…
Complete and download the PDF before creating an account
When to use and what to include
Draft contract terms online, then generate a clean PDF for review and signature. Use this when engaging a vendor or formalizing an in-house agreement for ongoing building maintenance, janitorial, or system service so both parties know the scope of work, schedule, and standards.
What to include
- Covered building systems and service scope of work (HVAC preventive maintenance, janitorial, elevator service, fire system testing) with specific equipment lists or schedules.
- Service frequency and response times: routine visit schedule, emergency response SLA, and after-hours availability requirements.
- Performance standards and KPIs such as uptime targets, cleanliness scores, inspection pass rates, and how performance is measured and reported.
- Contract term, renewal conditions, termination clauses, and pricing structure (fixed monthly, per-visit, time-and-materials) with rate escalation terms.
Common questions
- Can I edit this Facilities Contract online before both parties sign?
- Yes. Revise the included work, payment terms, schedule, and other clauses in the guided form before downloading the final PDF.
- Can I save this Facilities Contract as a reusable contract baseline?
- Yes. With an account, save the contract in your history, edit it later, and reuse relevant party, job, and term details as a starting point.
- Can I generate a sign-ready PDF from this Facilities Contract?
- Yes. Export a clean contract PDF suitable for e-sign workflows or manual signatures.
- How do I handle emergency repairs under a maintenance contract?
- Define each priority level, the response or restoration target agreed for it, coverage hours, exclusions, escalation path, evidence, and any different emergency rate. Do not assume the same targets for every property or system.
- Should the contract define KPIs or service level agreements?
- Include service levels when the customer and provider agree to measurable response, restoration, maintenance, or reporting targets. Define each measure, exclusions, evidence, review period, and any remedy in the agreement rather than using a universal contract-value threshold.
- What should I review before using the completed Facilities Contract?
- Review the parties, job or property details, dates, amounts, notes, and signatures entered in the Facilities Contract. Confirm that the PDF matches the underlying job or agreement and any legal, tax, technical, filing, or notice requirements that apply to the location.