Construction Submittal Register template and PDF guide...

Prepare submittal documentation online, then generate a PDF package for review workflows. Use this at the start of a project to create a master log tracking every required...

When to use this template

Prepare submittal documentation online, then generate a PDF package for review workflows. Use this at the start of a project to create a master log tracking every required submittal from identification through approval, ensuring nothing is missed and the review process stays on schedule.

What to include

  • Project name, general contractor, architect, and owner names, with the date the register was created and the revision number each time it is updated.
  • Line items for every required submittal listed by spec section number, submittal description, responsible subcontractor or supplier, and the type of submittal: product data, shop drawing, sample, or test report.
  • Date tracking columns for each submittal: planned submission date, actual date submitted, date received by architect, date returned, review status, and date of resubmission if required.
  • Current status for each line item using consistent labels: not started, in preparation, submitted, under review, approved, approved as noted, revise and resubmit, or rejected.
  • Procurement and schedule link showing the required approval date for each submittal based on the material lead time and the installation date on the project schedule.

Common questions

Can I complete this Construction Submittal Register online before routing it?
Yes. Add references, statuses, and required attachments in-browser before submission.
Can I save this Construction Submittal Register for ongoing project tracking?
Yes. With an account, save and update it as approvals, rejections, and revisions are processed.
Can I generate a review-ready PDF from this Construction Submittal Register?
Yes. Export a clean PDF for project teams, consultants, and owner records.
How do I know which submittals are required?
Read the specification sections for your scope. Each section lists the required submittals, usually in section 01 33 00 or within each technical spec section under a submittals paragraph. Also check the architects submittal list if one is provided.
Who maintains the submittal register?
The general contractor typically maintains the master register and updates it weekly. Subcontractors are responsible for preparing and tracking their own submittals and reporting status to the GC.
What if a submittal review takes longer than the contract allows?
Document the delay in the register with the actual dates. If the late review impacts your schedule or costs, submit a written notice to the owner referencing the contract review period and the actual time taken.
How should I handle substitution requests in the submittal register?
Log substitutions as a separate submittal entry with a cross-reference to the original spec section. Track the architect's approval status separately so you can prove the substitution was authorized if questions come up later.

Workflow links