Window Cleaning Work Order template and PDF guide (Window...
Assign and adjust execution details online, then generate a field-ready work order PDF. Use this once the customer approves the quote and you need to assign the job to your team...
When to use this template
Assign and adjust execution details online, then generate a field-ready work order PDF. Use this once the customer approves the quote and you need to assign the job to your team with exact pane counts, access methods, and service details per floor.
What to include
- Job site address, entry instructions (gate code, lockbox, meet-at time), parking location, and water spigot location for water-fed pole setup.
- Pane map by floor and side of building: total count, window type (casement, slider, double-hung, fixed), and which panes get interior, exterior, or both-side service.
- Equipment to bring: squeegee sizes, scrubber sleeves, water-fed pole length needed (state stories and reach), ladder type and height, extension pole sections, razor blades, and 0000 steel wool for mineral deposits.
- Add-on task list: number of screens to remove and wash (note screen sizes), tracks and sills to wipe, storm windows to disassemble, and hard water panes flagged for chemical or abrasive treatment.
- Completion checklist: all panes streak-free and inspected from inside, screens reinstalled, sills wiped dry, no water on floors or furniture, ladder marks checked on siding, and customer walk-through sign-off.
Common questions
- Can I edit this Window Cleaning Work Order online before dispatch?
- Yes. Update crew assignments, site notes, materials, and task sequencing directly in-browser.
- Can I save this Window Cleaning Work Order and duplicate it for recurring job types?
- Yes. With an account, save it as an operational template and reuse it for similar service calls or installs.
- Can I export this Window Cleaning Work Order as a crew-ready PDF?
- Yes. Generate a PDF your team can open on-site or print for job folders.
- Should I map out pane counts per side of the house?
- Yes. It prevents your crew from missing windows on a side they cannot see from the driveway. Walk the full perimeter during the count and record each side.
- How do I handle interior cleaning without damaging furniture?
- Note on the work order to lay drop cloths under each window, move small items from sills, and use drip-catching techniques. Any heavy furniture that blocks access should be flagged before the crew arrives.
- Do I include razor blade use on the work order?
- Yes. Note which panes have paint overspray or sticker residue that requires a razor. Also note which panes have tempered glass coatings where razors must not be used to avoid scratching.
- How do I document which windows need hard-water stain removal versus a standard clean?
- Mark affected panes on the window map with a different code or color. Hard-water removal takes extra time and chemicals, so separating them prevents the crew from spending restoration time on every pane.
- How do I keep track of multiple jobs at once?
- Assign each job its own numbered work order with a clear scope, crew assignment, and due date. This keeps your team organized and prevents tasks from falling through the cracks.
- What if the customer asks for extra work on site?
- Document any scope changes on the work order before starting the extra work. Get the customer to acknowledge the additional cost so you avoid doing free work.
- Do I really need a work order for small jobs?
- Yes. Even small jobs can lead to disputes about what was agreed. A quick work order takes two minutes and protects you from a customer claiming the work was different from what they asked for.