Moving Services Contract / Agreement template and PDF guide...
Draft contract terms online, then generate a professional PDF for review and signature. Use this before a residential or commercial move so both parties agree on dates, pricing...
When to use this template
Draft contract terms online, then generate a professional PDF for review and signature. Use this before a residential or commercial move so both parties agree on dates, pricing structure, liability coverage, and what happens if the scope changes on moving day.
What to include
- Origin and destination addresses, move date with backup date, and access details for both locations (elevator reservation, parking permits, loading dock hours, stair count).
- Detailed inventory list of items to be moved with total estimated weight or cubic footage, and items the movers will not transport (hazardous materials, perishables, valuables).
- Pricing structure: binding estimate vs. non-binding, hourly rate vs. flat rate, charges for packing materials, long carry, shuttle vehicle, storage, and any fuel or travel surcharge.
- Valuation and liability coverage: released-value protection (included at $0.60/lb/item), full-value protection option with deductible, and declared value for high-value items with appraisals attached.
- Claims process: how to file a damage or loss claim, filing deadline (typically 9 months for interstate moves), inspection requirements, and the company's settlement timeline.
Common questions
- Can I edit this Moving Services Contract / Agreement online before both parties sign?
- Yes. Update scope, payment terms, and timeline clauses in-browser before locking the final text.
- Can I save this Moving Services Contract / Agreement as a reusable contract baseline?
- Yes. With an account, save it and reuse the structure across projects while customizing client-specific terms.
- Can I generate a sign-ready PDF from this Moving Services Contract / Agreement?
- Yes. Export a clean contract PDF suitable for e-sign workflows or manual signatures.
- What is the difference between a binding and non-binding estimate?
- A binding estimate locks the price regardless of actual weight. A non-binding estimate can change based on actual weight — the final bill may be higher or lower.
- What does basic liability coverage actually cover?
- Federal minimum is 60 cents per pound per item. A 50-pound TV worth $1,000 would only pay out $30. Offer full-value protection as an upgrade.
- Can I move my own high-value items separately?
- Yes. List any items the customer is transporting themselves so your crew and your insurance know exactly what is and is not on the truck.
- What if the move takes longer than estimated?
- For hourly-rate moves, state the estimated hours and the overtime rate. For flat-rate moves, define what counts as an extra stop or excessive stair carry.
- Do I need a written contract for every job?
- For any job over a few hundred dollars, yes. A written contract protects both sides and dramatically reduces payment disputes. Verbal agreements are nearly impossible to enforce.
- What happens if the customer breaks the contract?
- A signed contract gives you legal standing to collect payment for completed work and recover costs. Without one, you have very little recourse.
- How do I handle a customer who refuses to sign?
- Do not start work without a signed agreement. A customer who will not sign a fair contract is likely to be a problem customer. Protect yourself before tools come out of the truck.