Letter of Intent / Offer / Proposal to Lease template and PDF...
Prepare rental and lease terms online, then generate a formal PDF for tenant-landlord execution. Use this at the start of lease negotiations to outline the key business terms...
When to use this template
Prepare rental and lease terms online, then generate a formal PDF for tenant-landlord execution. Use this at the start of lease negotiations to outline the key business terms before either party invests time in drafting a full lease agreement — common in commercial real estate but also useful for larger residential deals.
What to include
- Proposed rent amount, lease term, start date, and any rent-free periods or concessions being requested.
- Description of the property (address, square footage, unit or suite number) and the intended use of the space.
- Key deal points: security deposit, tenant improvement allowance, parking, signage rights, renewal options, and who pays which operating costs.
- Timeline for next steps: deadline to respond, target date for executing the full lease, and any conditions precedent (financing approval, zoning confirmation, partner consent).
- Non-binding language: a clear statement that the letter is not a lease and creates no obligation to sign — both parties are free to walk away until the final lease is executed.
Common questions
- Can I customize this Letter of Intent / Offer / Proposal to Lease online for each tenant or property?
- Yes. Edit rent terms, responsibilities, dates, and property details in-browser before finalizing.
- Can I save this Letter of Intent / Offer / Proposal to Lease and reuse it for future units?
- Yes. With an account, save and duplicate it to keep leasing paperwork consistent across your portfolio.
- Can I generate a sign-ready PDF from this Letter of Intent / Offer / Proposal to Lease?
- Yes. Export a professional PDF suitable for e-sign, print signing, and legal recordkeeping.
- Is a letter of intent legally binding?
- Usually no, as long as it clearly states it is non-binding. However, some provisions (like confidentiality or exclusivity) can be made binding even in an otherwise non-binding LOI. Be explicit about which terms are binding.
- Why not just go straight to a lease?
- An LOI saves both parties legal fees and negotiation time. You agree on the big terms first, and only invest in a full lease once you know a deal is likely.
- Can the landlord change terms after signing an LOI?
- If the LOI is non-binding, yes — either party can renegotiate or walk away. That is why it is important to move to a binding lease quickly once the LOI terms are agreed.
- What contingencies should I include in a letter of intent for a commercial lease?
- Common contingencies are zoning approval for the tenant's use, satisfactory building inspection, financing approval, and landlord completion of agreed-upon build-out. List each with a deadline so both sides know when the LOI expires if a contingency is not met.
- What is the difference between a proposal and a quote?
- A quote gives a price. A proposal presents your plan — approach, timeline, materials, and pricing — to persuade the customer. Use proposals for larger or competitive jobs where you need to sell your approach, not just your price.
- How do I make my proposal stand out from competitors?
- Focus on specifics: describe your approach to their project, include a timeline, and address their concerns directly. Generic proposals lose to detailed ones even if the price is lower.
- Should I include multiple pricing options?
- Yes. Offering good, better, and best options lets the customer choose rather than just say yes or no. Most will pick the middle option, which often means a higher ticket for you.