Fence Work Order template and PDF guide (Fence) | documentorium

Assign and adjust execution details online, then generate a field-ready work order PDF. Use this after the contract is signed and before your crew starts digging, so the...

When to use this template

Assign and adjust execution details online, then generate a field-ready work order PDF. Use this after the contract is signed and before your crew starts digging, so the installation team has the exact layout, materials, and site instructions they need.

What to include

  • Job site address, property access notes, utility locate confirmation (811 ticket number and date), and which property lines are marked (pins, flags, stakes) with any setback requirements.
  • Materials to load: exact post count by size and length, panel/board count by type, concrete bag count (typically 2-3 bags per post), gate hardware, post caps, screws/nails, and any stain or sealer if included.
  • Layout instructions: starting corner, fence line route with section lengths, post spacing, gate locations with swing direction, and how to handle grade changes (step, rack, or trim to grade).
  • Installation sequence: mark and dig post holes first (depth and diameter), set corner and end posts, string line for intermediate posts, set all posts and level, let concrete cure (24 hours minimum), then hang panels/boards and install gates.
  • Completion checklist: all posts plumb and set, panels level and secured, gates swing freely and latch properly, post caps installed, site cleaned of debris and dirt, and customer walkthrough completed.

Common questions

Can I edit this Fence Work Order online before dispatch?
Yes. Update crew assignments, site notes, materials, and task sequencing directly in-browser.
Can I save this Fence Work Order and duplicate it for recurring job types?
Yes. With an account, save it as an operational template and reuse it for similar service calls or installs.
Can I export this Fence Work Order as a crew-ready PDF?
Yes. Generate a PDF your team can open on-site or print for job folders.
What if we hit rock or a root while digging post holes?
Note on the work order that rock or root removal is a change-order situation. Stop, document, and get approval before renting a breaker or rerouting the fence line.
Should we set all posts before hanging panels?
Yes. Set all posts, check alignment with a string line, confirm they are plumb, and let the concrete set before attaching panels. Hanging panels on wet-set posts can shift alignment.
How do we handle the neighbor's side of the fence?
The finished side (flat side) typically faces the neighbor unless the customer requests otherwise or local code requires it. Confirm this before install.
What if the property line markers seem wrong?
Stop and call the customer. Never install based on questionable markers. A fence built one foot over the property line may need to be torn out.
How do I keep track of multiple jobs at once?
Assign each job its own numbered work order with a clear scope, crew assignment, and due date. This keeps your team organized and prevents tasks from falling through the cracks.
What if the customer asks for extra work on site?
Document any scope changes on the work order before starting the extra work. Get the customer to acknowledge the additional cost so you avoid doing free work.
Do I really need a work order for small jobs?
Yes. Even small jobs can lead to disputes about what was agreed. A quick work order takes two minutes and protects you from a customer claiming the work was different from what they asked for.

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