Fence Quote template and PDF guide (Fence) | documentorium

Build and revise pricing online, then generate a client-ready quote PDF. Use this when a property owner requests pricing for a new fence or fence replacement, after you have...

When to use this template

Build and revise pricing online, then generate a client-ready quote PDF. Use this when a property owner requests pricing for a new fence or fence replacement, after you have measured the property line and discussed material and style preferences.

What to include

  • Linear footage of fence by section, with post spacing (typically 6-8 feet on center), post size and material (4x4 or 6x6 wood, steel), and total post count including corners and ends.
  • Material grade and style: fence type (privacy, semi-privacy, picket, chain link, aluminum, vinyl), board dimensions, picket spacing, and material grade (cedar, pressure-treated pine, composite, aluminum gauge).
  • Gate details: number of gates, width (single 3-4 foot walk gate vs. double 10-12 foot drive gate), gate hardware (hinges, latch, self-closer, lock), and any automation for drive gates.
  • Site conditions that affect price: slope/terrain (stepped vs. racked panels), existing fence removal and disposal, tree roots or rock that complicate post hole digging, and utility locate status.
  • Quote expiration, estimated start date, installation duration, and conditions that could trigger a price change (rock encountered during post digging, property line survey required).

Common questions

Can I build and revise this Fence Quote online before sending it?
Yes. Update scope, quantities, labor, and totals in your browser, then generate a polished Fence Quote PDF.
Can I save this Fence Quote and reuse it for similar jobs?
Yes. With an account, save it as a baseline, reopen it later, and adjust line items quickly for repeat work.
Can I export this Fence Quote with finalized pricing and terms?
Yes. Generate a clean PDF once details are final so clients receive a clear and professional quote.
Should I include the survey or rely on the customer's property pins?
State in the quote that the customer is responsible for confirming property lines. Recommend a survey if pins are missing. Installing a fence on the neighbor's property is an expensive mistake.
How do I quote for sloped terrain?
Measure actual linear footage along the slope, not the flat map distance. Note whether panels will be stepped (level panels with gaps at bottom) or racked (panels follow the slope). Racked costs more.
Should I quote post depth?
Yes. Standard is one-third of total post length in the ground (e.g., 2 feet for a 6-foot fence). Mention concrete footings for every post and whether you set posts in wet concrete or dry pack.
Do I include staining or sealing in a wood fence quote?
Quote it as a separate line item. Some customers want natural weathering. If they want stain, specify the product and number of coats. Note that new pressure-treated wood needs to dry 3-6 months before staining.
How do I make my estimates look professional?
Use a structured online form with your company name, itemized pricing, and clear terms. A professional-looking estimate builds trust and makes customers more likely to approve the job.
What if the customer says my price is too high?
A detailed estimate with transparent line items shows exactly what they are paying for. Customers push back less when they can see labor, materials, and overhead broken out clearly.
Should I email or text my estimates?
Always send a formatted PDF rather than a text message. A PDF looks professional, can be printed, and creates a record both sides can reference if there is a dispute.

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