Punch List / Deficiency List
Record outstanding corrective items, locations, priorities, responsible parties, due dates, status, and follow-up before project closeout.
Complete and download the PDF before creating an account
When to use and what to include
Track outstanding items after a walkthrough, then generate a punch-list PDF for project closeout. Give each item a location, description, priority, responsible party, due date, status, photo reference, and completion verification.
What to include
- Project name, contract number, walkthrough date, and the names of all parties present during the punch list inspection.
- Numbered list of each deficiency with its exact location (room, wall, floor, fixture), a description of the issue, and a photo reference number.
- Priority or severity rating for each item (cosmetic, functional, safety) to help the crew address critical items first.
- Assigned responsibility and target completion date for each item, noting whether it is your crew's work, a subcontractor's work, or a supplier warranty issue.
- Sign-off column for each item to be initialed and dated when corrected, with a final section for the client to confirm all items are resolved.
Common questions
- Can I update this Punch List / Deficiency List online as items are resolved?
- Yes. Edit statuses, owners, and due dates in the guided form throughout final closeout.
- Can I save this Punch List / Deficiency List and carry it across follow-up visits?
- Yes. With an account, save and reopen it until all deficiencies are corrected and verified.
- Can I generate a Punch List / Deficiency List PDF for the customer and project team?
- Yes. Export a clean PDF to align crews, clients, and project managers on remaining work.
- When should the punch list walkthrough happen?
- After you believe all work is complete but before requesting the completion certificate. Do your own internal punch list first to minimize what the client finds.
- How long do I have to complete punch list items?
- Agree on a realistic due date during the walkthrough and record it beside each item, along with the responsible party and completion evidence required.
- What should I review before using the completed Punch List / Deficiency List?
- Review the parties, job or property details, dates, amounts, notes, and signatures entered in the Punch List / Deficiency List. Confirm that the PDF matches the underlying job or agreement and any legal, tax, technical, filing, or notice requirements that apply to the location.