Delivery Note / Packing Slip / Receiving Confirmation
Record shipped and received items, quantities, condition, exceptions, delivery details, and receiving acknowledgment in a PDF.
Complete and download the PDF before creating an account
When to use and what to include
Document shipment and handoff details online, then generate a transport-ready PDF. Use this when materials or equipment arrive at your shop or job site, to verify and document that what was delivered matches what was ordered before the driver leaves and before you sign the supplier's delivery receipt.
What to include
- Delivery date, time of arrival, delivery company name, driver name, and the purchase order number this delivery fulfills.
- Line-by-line check of items received: product description, quantity ordered versus quantity delivered, and condition on arrival (undamaged, damaged, or missing).
- Notes on any discrepancies: short shipments, wrong items, visible damage with photos, and whether damaged items were refused or accepted with reservation.
- Signature of the person who physically received and inspected the delivery, confirming the count and condition documented above.
- Storage location where the materials were placed on site, and any follow-up actions needed (return damaged item, reorder shortage, notify supplier).
Common questions
- Can I complete this Delivery Note / Packing Slip / Receiving Confirmation before shipment or delivery?
- Yes. Capture shipment references, item counts, and receiving details in the guided form.
- Can I save this Delivery Note / Packing Slip / Receiving Confirmation for recurring lanes and customers?
- Yes. With an account, save and reuse it to keep logistics documentation consistent across loads.
- Who should be responsible for receiving deliveries on site?
- Designate the person authorized to receive the delivery and record that person's name, title, date, condition notes, and signature so exceptions are easy to follow up.