Construction Request for Information (RFI)
Record the project reference, drawing or specification question, requested response date, stated impact, and response details in an RFI PDF.
Complete and download the PDF before creating an account
When to use and what to include
Draft and track a request for clarification, then generate an RFI PDF for the project team. Reference the exact drawing or specification, state the question and requested response date, describe the possible cost or schedule impact, and record the response and status.
What to include
- RFI number, project name, date submitted, date a response is needed by, and the name of the person submitting the question with their company and trade.
- Question stated clearly and specifically, referencing the exact plan sheet, detail number, specification section, and grid line or location where the conflict or missing information exists.
- Suggested resolution if you have one, describing how you would handle the issue if approved, so the design team can respond with a simple approval, modification, or rejection.
- Impact statement describing how the unanswered question affects the schedule, other trades, material procurement, or cost, so the design team understands the urgency.
Common questions
- Can I save this Construction Request for Information (RFI) format for recurring coordination issues?
- Yes. With an account, save the RFI in document history and reuse relevant project and reference details. Record each response and date in the appropriate RFI; the form does not monitor responses.
- Can I generate a formal PDF from this Construction Request for Information (RFI)?
- Yes. Export a clean PDF suitable for contractors, designers, and owners.
- How fast should I expect an RFI response?
- Use the response period and communication process stated in the contract or project procedures. Record when the RFI was sent, the requested-by date, affected work, urgency, and any permitted escalation while preserving the written record.
- Does an RFI response change the contract?
- An RFI clarifies the existing design. If the response changes the scope of work, adds cost, or extends the schedule, it should be followed by a change order. Track any RFI responses that might trigger a change.
- What is the most common RFI mistake?
- Anchor each RFI to a drawing, detail, or specification. For example: detail 5 on sheet A401 shows a 2x6 wall while the structural plan shows 2x4 at the same location; request confirmation of the governing dimension.
- What should I review before using the completed Construction Request for Information (RFI)?
- Review the parties, job or property details, dates, amounts, notes, and signatures entered in the Construction Request for Information (RFI). Confirm that the PDF matches the underlying job or agreement and any legal, tax, technical, filing, or notice requirements that apply to the location.